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September 02, 2010, 06:03:30 PM
work.life.creativitywork. life. creativityWorkin' the List (Moderators: Nathan Hale, Jason Echols)Productivity is Dead
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Brad Blackman
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« on: November 24, 2008, 11:01:01 AM »

I just wanted to let you guys know that I posted a new article over on Mysterious Flame: Productivity is Dead
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Brad Blackman
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« Reply #1 on: November 29, 2008, 08:27:15 AM »

Well, let's see if'n we can't get a thread started Smiley

When I got my first Day-Timer in 1987 or so, I'd have killed for productivity blogs and the like. As it was, there were a few books (Lakein, Bliss, Smith, Hobbs) that your local library may not have had, but they were pretty generic or didn't address topics in the detail I wanted. So I felt really left on my own trying to figure out how to use this stuff. (And it may be the case that my life was simply not busy enough to deserve such tools.)

I found DA's web site when his "forum" was a single unbroken thread of posts on all sorts of topics. His book broke at a time when the networks on the web were really starting to feel their oats, I think, and people had all these tools, lots of work, but no idea how to use one to help them with the other.

I think lots of us were intrigued by this shiny new toy called GTD, his introduction of various concepts, and most importantly, a full-blown, pretty well thought-out, and mature system and philosophy for handling the flood of non-physical tasks our flesh is heir to. He had The Answer. And so, many were the disciples (self-appointed) who started blogs, wrote essays, started a movement and then, once they started hammering on the system, saw that it didn't really look as good at home as it did in the store window.

(This is not to be cynical or anything, because I sure did the same thing whenever I found any book in the 80s and 90s that promised a way to manage my life's chores and tasks. I found a book one time called FILE...DON'T PILE and totally changed my filing methods accordingly, very enthusiastically, and then discovered what a pain in the ass it was to maintain and dropped it.)

For myself, I took up many of his suggestions, but could never get the altitude metaphor, it just never clicked with me. And when I had my lists on my Sony Clie, I also obsessed over the lists. I looked to the lists to have The Answer to what I needed to be doing, and would start fretting if they were empty.

I think we're all intrigued by the new, and let's face it, DA's work provided a wonderful focus for people's creativity, to think about these areas of their lives. I think one reason the web sites and blogs have died out is, yes, there are only so many things that you can say about this material and you do get in the echo chamber.

But also, isn't it the case that when you're learning something new (or falling in love), you throw yourself into it shamelessly, wallow in it as much as you can, learn as much as you can, examine every crevice and pore to find the truth wherever it may be? I've thrown myself into fiction writing, theater, design, etc. at various times of my life. Many things. Some of them didn't turn out to be long-term engagements. But certainly I learned something from all of them that I carried with me to my next obsession/love affair/interest/hobby/etc.

I'd say the chatter has died down because people have learned many wonderful new things about managing tasks and themselves, but the absorbedness they had in the subject has died down and and they're ready to move on to the next obsession/love affair/interest/etc. It's been a fun ride and we all had a great time. And, surely, everyone who got on board learned something that they're carrying on to their next gig, yes? So we can't knock DA too much; he did tremendous work in getting us started, now we have to take ourselves the rest of the way.

For myself, I moved on to Mark Forster's work in 2006 and have found his DIT system more in line with my way of thinking and doing, though even there, I find DA's Projects list and Waiting On list pretty vital. My home desk's inbox is overflowing with stuff from the time the fall semester started, but all urgent and important stuff has been taken care of, so all that's lying in there is stuff that can wait.

I also can't help but think that another reason the GTD channels have quieted is that we're asking ourselves, "Now what? Yes, we have the tools, we have the knowledge, and now we're productive -- but for what purpose? To what end?" Hence, Merlin's shift in emphasis, which is coming right on time, I'd say.

DA, after all, doesn't make a living being productive. He makes a living selling stuff, teaching stuff, and writing stuff. All those fancy black-belt GTD moves can do for him is to help stay on top of the selling, teaching, traveling, writing, etc. activities.

Our trick is to move from apprentices to journeymen and find our own activities to apply the GTD moves to.
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Brad Blackman
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« Reply #2 on: November 29, 2008, 09:31:44 PM »

Very nice. I think you put it more eloquently than I did. Smiley
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Brad Blackman
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« Reply #3 on: December 02, 2008, 06:24:10 PM »

Oh good, now I know I wasn't just being a big contrarian.

I think I feel the same way about Productivity (capital P) that I do about fantasy sports.  I love sports, playing them, watching them.  But I've tried doing fantasy teams, what you might call advanced fandom, and I hated it.  It ruined the pure enjoyment of watching a game.  I don't want to think about points for this and wins for that, I just want to see some guy do a monster dunk or hit a ball 500 feet.

I love feeling productive and getting things done (lowercase), but capitalizing them ruined that pleasure of accomplishment.  Instead of feeling good about finishing a chore or turning in an assignment, it was all about the sweet contexts and the fancy notebook and the whizbang software I recorded it in.  And don't get me wrong, I love you all, but reading about what notebook you use is about as exciting as listening to my brother-in-law explain how Wes Welker's concussion is going to impact his team in the office league next week.

There's something rather ridiculous about working this hard to make to-do lists, and I'm guilty as charged too.  Man, if I had spent those hours making something real ...
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Brad Blackman
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« Reply #4 on: December 04, 2008, 05:47:10 PM »

Man, if I had spent those hours making something real ...

That's why I sometimes skip the weekly review and go ahead and do stuff instead. Or at least do a really quick WR so that stuff doesn't get out of hand. (It's usually when I pay the bills and things like that.)
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Brad Blackman
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« Reply #5 on: December 04, 2008, 10:26:25 PM »

Hey, Brad. I was inspired by your post and it actually tied in quite well with something I've been reading, a book called Getting Real by 37Signals. I wrote up a blog post about applying GR to productivity. Basically, it comes down to simplification. More here. I'd welcome your thoughts.
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Jamie Phelps (@jxpx777)
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« Reply #6 on: December 06, 2008, 05:50:31 PM »

Great post, Jamie. I think we're all for simplification. I'm not knocking GTD, but I do think for some of us the novelty has worn off. And for some of us, what we do is not as complicated as what GTD is for. And i think if done right, you can keep it to a maintenance level and not have to think about it. I think that's what productivity is really about.
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Brad Blackman
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« Reply #7 on: December 07, 2008, 01:10:12 PM »

I re-read my post up there and realized I came off sort of like an asshole, so apologies all around.  I do want to reserve the right to keep talking about this stuff every now and then, I just need to fight the frustration at my own wasted time.
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Stephen Smith
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« Reply #8 on: January 02, 2009, 08:56:33 AM »

"Productivity is Dead...Long live productivity"
My own GTD practice is suffering from lack of infrastructure.
I created my workflow around a basic set of tools and procedures that suddenly do not exist anymore. I am "on the road" all the time now, as it were, and so I need to do some re-thinking about folders, about the Tickler, and about flow.

I am open to any and all ideas that relate to using as few tools and files as possible. In fact, this may mean that I need to take my practice more digital...not a prospect that I relished two months ago.
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« Reply #9 on: January 02, 2009, 02:13:21 PM »

I know several of us have moved away from a context-based toward a more project-based mentality. I think Merlin Mann put it well once, saying something this effect: "@computer is like @oxygen."
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Brad Blackman
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« Reply #10 on: January 02, 2009, 03:52:00 PM »

I love the idea of a tickler file, but am also away a lot so it doesn't work so well for me.  Is there anyway this could be applied electronically?
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Brad Blackman
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« Reply #11 on: January 02, 2009, 06:59:13 PM »

For a digital tickler file, your options are pretty limitless, especially where webapps are concerned. Really all you need is some kind of calendaring app that will remind you of something at a given date in the future. Just enter an item on a date in the future, say, 3 months from now, and set it up to remind you about that thing. iwantsandy.com was great for this since you could e-mail it in something that resembled plain English and you'd get reminders at the appointed time. Almost all the web-based calendars will send you an e-mail or text your phone or bring up an alert on your screen. It looks like Stephen is going to do a conference call about various ticklers.
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Brad Blackman
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« Reply #12 on: January 05, 2009, 01:50:34 PM »

It's a relief to find that I'm not the only person who's struggling to make GTD work.  It really is so much hassle keeping it up to date.  For example, small tasks arrive (usually by email) but I resist adding them to the system because (i) there's some friction in the process, especially if a link back to the originating email is needed, and (ii) once it's on the to-do list, it'll be lost amongst the dozens and dozens of other items.

Where now?

I'm thinking that GTD isn't dead in the water, it does provide a framework which could be useful...
- capture new work items
- figure out what to do with the new items
- making the to-do list work for us
- making the calendar (and ticker file) work for us
- creating a workable filing system
- deciding what to do next
...but if I work through all of these, will I just end up back where I started?  Anyone been around the loop before?

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Eric Senf
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« Reply #13 on: January 05, 2009, 09:24:14 PM »

It's a relief to find that I'm not the only person who's struggling to make GTD work.  It really is so much hassle keeping it up to date.

<rant>

Over the years I have felt like this; I have walked away my system for extended periods of time. I have made several major overhauls to my system. Last year I went through a major system overhaul with the help of someone who's become a very good friend. To mark the completion of the overhaul I set a personal goal of sharing/teaching/writing about it. I recently achieved this goal by delivering a presentation to my esteemed peers and colleagues.

What started as a _how-to with [insert GTD app]_ presentation evolved. The content became much more of a conceptual presentation, largely based on my personal struggles, and struggles shared to me by others. While writing, I spent much time pondering and refining my explanation of productivity and GTD.

I feel we struggle with GTD because of two main reasons:

1. We fail to fully appreciate and embrace what _it_ is.
2. We over engineer _it_ and thus distract from item 1.

GTD is boiled down into two basic principals which are:

- Clarity of commitments (doing what you say)
- Clarity of priorities (knowing what to do balanced with understanding your limitations)

Feeling _struggle_ is something I've learned indicative of sub-optimal clarity. It is a signal to step back and look at open commitments, and reanalyze priorities. I've often found:

- Things on the list that are not really important (this includes overcommitting)
- Commitments which have not been met (including stuff that should have been on the list)
- Something that is getting the way (e.g. too complex of a system, Call of Duty 4, etc.)

This has caused me, over the years, to refine my system into something that is simple, elegant, and suited for the ultimate task; preventing rectal cranial inversion.

So I would recommend that you take an opportunity to research, experiment, hack, and tweak your system until it is allowing you to achieve your full pace in life. Don't forget that it's going to take 3-4 weeks for your brain to turn a new process into habit. Seriously review your priorities and progress weekly. Only do major tweaks to a new system monthly. Discipline needs to keep you on track until habit is formed.

</rant>

Cheers.
-e

P.S.: The system is never really done because you can always suck less. There's continual learning, tuning, growing, and thus sucking less. But that's part of the system...
« Last Edit: January 05, 2009, 09:35:54 PM by Eric Senf » Logged

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« Reply #14 on: January 05, 2009, 11:48:59 PM »

Very, very well put Eric. Kudos!
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